FINANCIAL & TRAVEL ORGANIZATION
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At the mdw, Erasmus+ teaching staff mobilities are handled in cooperation with the Center for Human Resources Management (Department of Business Travel).
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Before departure, the mdw travel application (RKZ application) must be submitted via Mobility-Online. The application must be approved by the responsible head of department before it can be approved by the Department of International Affairs and Events. The financing of expenses and costs is carried out after checking compliance with the program requirements via a separate Erasmus+ budget including co-financing by the mdw. An advance of up to 80% of the expected costs can be applied for.
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Upon return, the mobility must be settled financially with the mdw - Human Resources Management by means of the mdw - Travel Statement (RKZ statement), with the International Office checking the documents beforehand. The costs for travel and accommodation are reimbursed (on the basis of (original) receipts) as actual costs; the costs for meals are paid out retrospectively in the form of daily fees as lump sums in accordance with the Travel Fees Ordinance RGV 1955.
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In the case of climate-friendly travel (especially bus and train), up to 2 additional travel days for the arrival and/or up to 2 additional travel days for the departure can be claimed if it can be proven that this is necessary.
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The travel expense report can only be released for reimbursement once all forms have been properly submitted and the mdw teacher has fulfilled the obligation to report online after returning from the Erasmus+ teacher mobility.
REIMBURSABLE COSTS
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Travel by plane (only feasible ith prior justification by applicant and approval by department's head), train (1st class for distances of more than 3 hours of travel time in one direction; sleeper or couchette car for night travel due to “green travel”), shuttles, public transport; in exceptional cases and with justification: cab and private car
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Overnight accommodation on the days of instruction and travel (one - for “green travel” up to a maximum of 3 - arrival and/or departure day(s) each) in a mid-range hotel, guesthouse, private accommodation or in the host institution's guest accommodation at the place of instruction or en route (for “green travel”)
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Meals as per diem on the teaching and travel days in accordance with the Travel Fees Ordinance - RGV 1955
CONTACT
Mag.a Sabine Roth, MA
Coordinator Erasmus+ Europe, Erasmus+ Teaching Mobility Europe
T +43 1 71155-7420
roth@mdw.ac.at