Recommended Procedure

  1. Obtain information on partner institutions at your department (from colleagues in your field and from your superior) and information on the formalities associated with Erasmus+ teaching mobility at the Office for International Programme Mobilities – IPM.
     
  2. Select the institution(s) to which you intend to apply.
     
  3. Prepare your application (= CV, brief concept, available dates, etc.) electronically via Mobility Online (MO); ideally, you should simultaneously make contact with colleagues from your field at your desired destination(s) (insofar as such colleagues are present there).
     
  4. Upon receipt of your official letter of invitation from the host institution and nomination by the IPM via Mobility Online, you must inform your superior of your intent.
     
  5. Complete the forms “mdw – Reiseantrag International Programme Mobilities” (internal travel allowance application / “RKZ application”) and “mdw-Antrag auf Dienstfreistellung/Sonderurlaub” (internal leave application) via Mobility Online.
     
  6. Following travel allowance approval: book travel and accommodations at your destination, finalise your lesson plan, etc., and make final organisational arrangements with the contact from your field at the host institution.
     
  7. Fill out Erasmus+ forms (Grant Agreement, Mobility Agreement) via Mobility Online.
     
  8. Remember to pack along your A1 Form (which will be sent by the BVAEB to your private address) when you travel.
     
  9. Conduct and document your mobility visit.
     
  10. Have your Confirmation of Stay issued at/by the host institution.
     
  11. Fill out online your “mdw – Reiseabrechnung International Mobilities” (internal application for travel expense reimbursement – i.e., your expense report), upload all receipts and deliver it personally or send it via internal mail to the IPM – Office for International Programme Mobilities along with original receipts/invoices.
     
  12. Fill out the EU Survey using the EU database system associated with the programme. (Link will be e-mailed to you.)
     
  13. If possible: author a blog post for the International Blog of the mdw (contact Isabella Gaisbauer at the Office of the Vice Rector of International Affairs and Art for access and/or help).